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0300. City Clerk, Office of the

 Record Group
Identifier: 0300
The first mention of a Town Recorder is the following action of the Selectmen, July 5, 1641: “Our brother John Oliver (a selectman) is chosen Treasurer for the Towne, and to keep the Towne’s booke.” From 1693 to 1822, the custodian of the Town records was called the Town Clerk. Section 10 of Chapter 110 of the Acts of 1821 stated that the City Clerk shall have all the powers, and perform all the duties belonging to the Town Clerk of the Town of Boston. As provided by the City Charter, the City Clerk of Boston is elected by the City Council for a term of three years. The Office of the Clerk, under the direction of the City Clerk, accepts, files, records, and maintains all municipal records. The City Clerk publishes the agenda for all City Council meetings, records all Council and related Mayor actions, and edits and compiles the minutes of Council meetings. The Department also maintains the City Council document system database and publishes, on a yearly basis, all ordinances and amended codes. The City Clerk is also responsible for overseeing the work of the Archives Commission. Services to the public include the sale of various licenses and permits, notarizing and attesting to documents and filing, recording and copying papers in the custody of the Clerk. Services to City government consist of providing informational resources and technical assistance, administration of the state's open meeting law, administration of oaths of office, attestation of various legal papers and custody of records. The Archives Commission oversees the protection of City records, files and other items of historic interest.

Found in 81 Collections and/or Records:

Financial orders

Identifier: 0300.024
Scope and Contents

City Clerk's Office copies of loan orders, appropriations and transfers approved by the Mayor and City Council.

Dates: 1900-1989

Inventory of books, pictures and articles of historic interest in departments of the City of Boston

 Item — Volume 1
Identifier: 0300.008
Scope and Contents

Chapter 5 of the Ordinances of 1891 required the City Clerk to keep a book recording books, pictures and articles of historic interest held in departments except for those in permanent charge of the School Board or the Trustees of the Public Library. Includes 2 copies of inventory compiled by the City Clerk.

Dates: 1891

Jamaica Pond Aqueduct Company proceedings

 Item — Volume 1: [Barcode: 00001246]
Identifier: 0301.024
Scope and Contents

Proceedings of the Jamaica Pond Aqueduct Corporation, 1857-1893.

Dates: 1857-1893

Laws and ordinances, 1630-2016

Identifier: 0300.011
Scope and Contents

Collection of printed copies of City of Boston charters, statutes, by-laws and ordinances, 1630-2016.

Dates: Publication: 1827-2016


Identifier: 0301.013
Scope and Contents Miscellaneous licenses recorded by the City Clerk's Office. Includes two miscellaneous volumes. The first recording oaths administered July 1850-January 1858 and fees for licenses settled with the City Treasurer for Dogs, 1850-1852; Dealers in Second Hand Articles, 1850-1857; Stray beasts and articles found, 1850-1857; Permits to construct coal holes and arches in sidewalks, 1850-1854; Auctioneers, 1850-1857; Intelligence Offices, 1850-1857; Account of fees etc. received by City Clerk,...
Dates: 1829-1977

List of Accepted Streets in the City of Boston, 1700-1867 inclusive

 Item — Volume 1
Identifier: 0300.018
Scope and Contents

The list records all streets which have been formally accepted, 1700-1867 inclusive, based on an examination of the records of the Town and City. Includes name of street with year in which street was recognized by the proper authorities as a public highway.

Dates: 1867 July 1

List of Jurors drawn

Identifier: 0301.034
Scope and Contents

Lists of names of individuals drawn for jury service. Includes date drawn and court of service.

Dates: 1817-1842, 1868-1933

Lists of constables appointed

 Series — Box 1: [Barcode: 00001240]
Identifier: 0301.032
Scope and Contents

Printed lists of the names of constables appointed, 1877-1891.

Dates: 1877-1891

Lists of special laws and statutes

 Series — Box 1: [Barcode: 00000419]
Identifier: 0301.038
Scope and Contents

Handwritten lists of Special Laws and Statutes of the Massachusetts Legislature relating to the City of Boston.

Dates: 1933-1977

Married women doing business certificates

Identifier: 0301.011
Scope and Contents note This series includes the records that were created and collected by the clerk’s office as a result of Statute 1862, c.198, the Certificate of Married Women doing Business on a Separate Account. Each certificate filed includes her name and the name of her husband, the nature of the business and location, the street and number of the location. Should any woman fail to record her separate business the husband was allowed to do so on her behalf. The certificate also lists the date and time...
Dates: 1862-1974

Mayor's Office of Cable Communications filings

 Collection — Box 3: Series II [Barcode: 00001267], Drawer: 1, Box: 5
Identifier: 0301.003
Scope and Contents note This collection consists of the copies of records filed in the Office of the City Clerk by the Mayor’s Office of Cable Communications for public inspection pursuant to 207 CMR (Code of Massachusetts Regulations) 3.00. These records span the dates 1980 – 2003, with bulk dates of 1980 – 1984 and 1996 - 2003. Present within these records are proposals/applications, reports, correspondence, documents pertaining to public hearings, plans and maps, contracts, and cable licenses. There is also...
Dates: 1980-2003; Majority of material found within Bulk, 1980-1984, 1996-2003

Mortgages of personal property

Identifier: 0301.009
Scope and Contents

Mortgages of Personal Property filed with the City Clerk's Office. Personal property mortgages were filed separately up until the enactment of the Uniform Commercial Code in 1958. Includes grantor/grantee indexes, 1832-1854; grantor indexes, 1854-1954; grantee indexes, 1870-1958; entry books, 1853-1956; record of mortgages, 1832-1958; and a consolidated grantor index of mortgages and tax liens, 1959-1973.

Dates: 1832-1973

Notary journals and record books

 Series — Box 1: [Barcode: 00001253]
Identifier: 0300.028

Notice of interest in contracts

 Series — Box 1
Identifier: 0301.039

Notices of filing application to become a citizen

Identifier: 0301.035
Scope and Contents

Notices filed with the City Clerk of applications to become a citizen by Section 3 of Chapter 345 of the Acts of 1885. Includes one volume recording filings, 1885-1895 and filings, 1885-1900.

Dates: 1885-1900

Notices of Street Improvements

 Series — Box 1: [Barcode: 00001180]
Identifier: 0301.043

Notices of valuables found

 Series — Box SB - 016
Identifier: 0301.029
Scope and Contents

Includes notices of livestock, money and other valuables found in the city.

Dates: 1863-1897, 1901-1909


Identifier: 0300.003
Scope and Contents

Objects kept in the custody of the City Clerk. Includes a gold pen belonging to the Clerk of the Common Council from 1845, the baton used by the Chief Marshals at the parades celebrating the 250th and 350th anniversary of the settlement of Boston, the city seals of Boston, Roxbury and Hyde Park, a minor's bootblack badge and a minor's newsboy badge.

Dates: circa 1845-1980

Office of the City Clerk records

Identifier: 0300.001
Scope and Contents note This collection includes administrative files and reference files from the Office of the City Clerk. The collection is divided into 7 series - Series I: Card index, Series II: Correspondence, Series III: Opinions, Series IV: Inaugural Records, Series V: Administrative files, Series VI: Reference files, and Series VII: Reports. Series I is a consolidation of several card indexes used in the Clerk's Office from the early to mid 1900s. The card indexes include references to...
Dates: 1829-2015 (bulk, 1900-1984)

Opinions of the Corporation Counsel

 Series — Box 1: [Barcode: 00001178]
Identifier: 0301.046
Dates: 1988-1998, 2000-2001, 2003-2005

Opinions requested by City Council

 Series — Box 1
Identifier: 0301.042
Dates: circa 1982-1984

Ordinances (Digital copies)

Identifier: 0300.026

Papers relating to the Town Dock

Identifier: 0300.022
Scope and Contents

Bundle of "old papers and memorandum respecting the town's rights and the boundaries of estates on the dock with some old plans." Includes both original documents and extracts from town records.

Dates: circa 1657-1818

Payroll of volunteer militia

 File — Box SB - 009: Series I; Series II, Folder: 4
Identifier: 0301.049

Personal records of Members of the Board of Aldermen and Common Council 1861-1890

Identifier: 0300.013
Scope and Contents note The Record Commissioners during the years 1891-1894 compiled the “Personal Records” of the members of the Board of Aldermen and Common Council. The collection includes forms from members of the City Councils from 1861-1890. Gaps do exist throughout this span. The publication “A Catalogue of the city councils of Boston, Roxbury, Charlestown…” printed by order of the City Council, 1909 contains a list of all the members of the City Councils from 1822-1909 with a biographical notes number....
Dates: compiled circa 1891-1894

Plans filed in the City Clerk's Office

Identifier: 0300.012
Scope and Contents Plans filed in the Office of the City Clerk. The materials in this collection date from circa 1830s-1982 with the bulk of the items dating from 1931-1982. These records consist primarily of twentieth century highway layouts, land taking plans and railroad plans. Also included are city maps, ward maps, and plans relating to bridges, gas and electric, streets and highways, the Parks Department, and the Longfellow School in Roslindale, as well as a small group of miscellaneous items. Some...
Dates: circa 1830s-1982 (bulk, 1931-1982)

Pole and conduit locations

Identifier: 0301.015
Scope and Contents

Record of petitions filed for hearings to construct transmission lines upon, along, under or across a public way, 1903-1919 and record of notices of pole and conduit locations granted, 1911-1983, that were required to be filed in the City Clerk's Office by Chapter 509 of the Acts of 1911.

Dates: 1903-1992

Power of Attorney filings and index

 Series — Box SB - 016
Identifier: 0301.028
Scope and Contents

Includes power of attorney filings and card index.

Dates: 1940-1980

Raffle permits

Identifier: 0301.037
Scope and Contents

Includes index card file to raffle permits issued to local businesses and organizations, 1969-1992 and raffle permit applications from 2015-2017.

Dates: 1969-1992, 2015-2017

Railroad location plans

Identifier: 0301.019
Scope and Contents Oversized railroad location plans filed in the Office of the City Clerk. Includes plans for the following Railroad Companies: Boston and Albany Railroad; Boston and Lowell Railroad; Boston and Maine Railroad; Boston and Providence Railroad; Boston Elevated Railway Company; Boston, Revere Beach and Lynn Railroad; Boston, Winthrop and Point Shirley Railroad; Chelsea Beach Railroad; Dorchester and Milton Branch Railroad; Eastern Junction Broad Sound Pier and Point Shirley Railroad; Eastern...
Dates: 1845-1919