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2200. Auditing Department

 Record Group
Identifier: 2200
The office of Auditor was established by ordinance passed on August 2, 1824. The office of Deputy City Auditor was established by ordinance passed on July 11, 1934. Regular annual reports of receipts and expenditures have been published by the Auditor since 1825. These reports show the annual receipts and expenditures of the City and County, the debt and the public property. The Auditing Department provides controllership and audit functions for the City and its departments and agencies. The Department implements fiscal controls over departmental spending, prepares detailed departmental expenditure reports, prepares the City’s annual financial statements and conducts on-site internal audits and reviews of departments and agencies.

Found in 21 Collections and/or Records:

Agreements and bonds register

 Series — Volume 1
Identifier: 2200.016
Scope and Contents Register of agreements and bonds. Lists date, name, street and object.

Appropriation records

 Series
Identifier: 2200.005
Scope and Contents The Appropriation ledgers document the monthly obligations taken on by each department and how these obligations were paid for, including general drafts, payroll drafts, and special drafts. They also present the initial total amount provided by appropriation for each department as well as any additional amounts obtained through other means (e.g. loans) to meet the year-end total departmental obligations.

Auditing Department annual reports and publications

 Series — Multiple Containers
Identifier: 2200.019
Scope and Contents Includes copies of the Auditor's Reports which are annual reports of the receipts and expenditures of the City. Also includes miscellaneous publications of the Auditing Department. Annual reports can also be found in the City Documents series.

Bills and Receipts for Payment

 Series
Identifier: 2200.002
Scope and Contents Includes bills and receipts for services and materials purchased by the City of Boston, circa 1822-1870. The records are generally grouped by department and date and record the materials or services purchased, the cost and a signature or note approving the purchase.

Committee on Accounts proceedings

 Series
Identifier: 2200.001
Scope and Contents note The ordinance passed August 2, 1824 establishing the position of Auditor of Accounts also established a joint committee of the City Council as part of a new system of accountability in the expenditures of the City. Includes the proceedings of the meetings of the Committee on Accounts.

Contract and lease index

 Series
Identifier: 2200.015
Scope and Contents note Index to contracts, 1865-1895 and leases, 1865-1904. Contracts section lists contractors, object and date completed.

Contracts

 Series
Identifier: 2200.014
Scope and Contents Includes select contracts retained for historical purposes. Includes contracts for school buildings, public works and other significant projects.

Debt records

 Series
Identifier: 2200.006
Scope and Contents The Debt records document all the debt of the City of Boston. This includes the City Debt, the Water Debt, and any additional bonds or notes issued by the City. Also included are records for the City’s Sinking Fund; the Sinking Fund serves as a means by which the City pays down its debt.

Deeds to City Property, etc.

 Collection
Identifier: 2200.003
Scope and Contents note

This collection includes records of deeds of property to the City of Boston, etc. that were filed with the City Auditor's Office. The types of instruments included are street deeds, quitclaim deeds, agreements, easements, partial releases of mortgages, release of damages, warranty deeds, etc. The records relate primarily to properties taken or purchased for school, police and fire purposes, laying out and widening streets, and other city departments and functions. The collection includes ...

Index of discharged city employees

 Series
Identifier: 2200.010
Scope and Contents Includes name, residence, class, date of employment, date of discharge, cause of discharge and discharge number.

Journals

 Series
Identifier: 2200.007
Scope and Contents Journals are a daily record of the financial activity of the City of Boston. They record the financial transactions of the City in the order in which they occurred. All entries appear in chronological order; an alphabetical index often appears at the front of each volume.

Ledgers

 Series
Identifier: 2200.008
Scope and Contents The Ledgers are a record of the financial activity of the City of Boston by department or account. As opposed to the Journals, which record all activity chronologically, the Ledgers record all transactions by department or account on a monthly or yearly basis.

Lists of Officials and Employees

 Collection
Identifier: 2200.009
Scope and Contents Lists of Officials and Employees include the name, address, designation (job title), compensation, date of election or appointment, and for some years the date first entered the employ of the City or County for all officials and employees of the City of Boston and Suffolk County. Volumes exist for the years 1888 and 1905-1966 excluding 1919 and 1921.

Mayor's approvals

 Series
Identifier: 2200.020

New Suffolk County Courthouse contracts

 Series
Identifier: 2200.017
Scope and Contents Two bound volumes of contracts executed for the construction of the new Suffolk County Courthouse at Pemberton Square. Includes contracts, specifications and correspondence.

Opinions of the Corporation Counsel provided at the request of the City Auditor

 Series
Identifier: 2200.011
Scope and Contents note Legal opinions of the Corporation Counsel provided at the request of the City Auditor.

Payroll records

 Series
Identifier: 2200.018
Scope and Contents Miscellaneous records documenting payroll for various departments. Includes Fire Department, 1829-1868 with gaps; Schools, 1833-1870 with gaps; Police, 1869-1870; Water Works, 1869-1870; Chestnut Hill Reservoir, 1868-1869; Lamps, 1869-1870; Paving, 1869-1870; Health, 1868-1869, Auditing, 1875-1885; Welfare, 1920-1923; and Institutions, 1922-1923.

Receipts and expenditures

 Series
Identifier: 2200.012
Scope and Contents The Receipts and Expenditures provide a record of all monies coming into and going out from the City of Boston. The Expenditures document all payments made by each department in the City of Boston for a given fiscal year. There are payrolls, various expense journals, department account ledgers, and sub-division reports. The Receipts document all the revenue and income received by the City of Boston through its departments over the course of a fiscal year. Sources of revenue include loans, ...

Record of deeds to Back Bay lands

 Series
Identifier: 2200.004
Scope and Contents Includes lists of lands sold/given by the Commonwealth, circa 1857-1868; and lands sold by the Boston Water Power Company, circa 1843-1869.

Suffolk County records

 Series
Identifier: 2200.013
Scope and Contents The Auditor for the City of Boston also serves as the Auditor of Suffolk County. The Suffolk County auditing records consist of receipts and expenditures, expense journals, account ledgers, payment records, court and county medical examiner financial records, as well as county payroll records.